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Alma Resource Sharing Guide

This guide explains the various components of FLVC's current resource sharing processes also known as UBorrow.

UBorrow Winter Closure 2025

UBorrow Winter Closure 2025

Most, if not all the libraries will be closed for some portion of December/early January for winter break. In order for patrons to continue to request titles over the break and prevent the requests from expiring due to long closures or reduced staff as well as to prevent libraries from shipping items to you during your closures, please see the following:

  • FLVC will not be inactivating lending libraries during this time as that will prevent patrons from placing requests on titles.
  • To prevent items being shipped to you while you are closed, please contact help@flvc.org at least one week in advance of your library's closure. We will remove your library from the address book in FedEx two to three days prior to your closure to ensure that packages from other FLVC members are not scheduled for delivery during that time. We also recommend notifying your delivery driver. 
  • FLVC will be putting up a banner in each institution's Primo VE on December 8th that states: "Happy Holidays! UBorrow requests are still being accepted but delivery may be delayed until after 1/6/2026".  This banner will stay up through Jan 5, 2026. 
  • FLVC will turn off the job that automatically expires unfilled UBorrow requests on Dec. 12th.
  • All shipping of UBorrow requests should halt on Dec. 12th until Jan. 3rd.
  • FLVC will turn back on the UBorrow expiration job on Jan. 7th. This will give each institution time to fill requests made over the holidays. Requests that cannot be filled will expire on the 8th to move to the next lender in the rota.

 

For institutions participating in Out of State Resource Sharing (LOAN)

  • To prevent your out of state partners from sending lending requests and filling borrowing requests while you are closed, we have agreed that they will remove all FLVC partners from their rotas and we will deactivate the Out of State RS rota from Dec 12th - Jan 5th. 

 

For institutions that have RAPIDILL integrated into Alma

  • If you are lending digitally with RapidILL, don't forget to mark your closures in the RapidILL webpage: RapidILL Closure Procedure

 

UBorrow Hurricane and Maintenance Closures

UBorrow Hurricane and Maintenance Closures

Hurricane Closures

When FLVC receives a ticket from your institution that there will be a closure due to a hurricane for more than one day, FLVC will update the institution's hours and will inactivate UBorrow lending for the closure dates. If, due to logistical concerns, your institution will not be able to process lending requests for longer than your institution's closure dates, please submit a ticket to help@flvc.org with the dates and campuses/libraries (if applicable) you would like to inactivate. 

 

Maintenance Closures

If, for any reason, your institution will not be able to process UBorrow lending requests for any length of time, please submit a ticket to help@flvc.org with the dates and campuses/libraries (if applicable) you would like to inactivate.