The purpose of these reports is to find and clean up any UBorrow items that have not been properly checked in at the Lending library, improperly shelved at the Borrowing library, and fulfill the need for Lending libraries to bill for items that have not been returned.
UBorrow Alma Lending Lost Report Spring 2023
UBorrow Alma Lending Lost Report
This report contains all UBorrow requests that have a Lending Due Date in Alma starting from 01/01/2023 through 06/30/2023. The next report will be available in July 2024 and will contain loans due from 07/01/2023 - 12/31/2023.
You can use the External Request ID to search for requests.
To process this report:
Lending Institution:
Lending institutions should search their shelves using the call number and barcode provided. If an item is found it should be scanned in at the UBorrow library to complete the request. The borrowing library should be notified to prevent them from searching their shelves.
If no barcode is found in the spreadsheet that means the “Multiple items” box may have been inadvertently clicked when shipping. Search for the Lending Request by its External Request ID then click the “Multiple barcodes” link to find the barcode of the item.
If the item cannot be found and the borrowing library cannot find the item/the item has been lost by their patron:
The borrowing library should be billed according to the lending institution’s policies.
Change the status of the request to Lost for your institution's informational purposes. The item status will change to "Lost Resource Sharing Item". The item should be withdrawn and the request cancelled per your institution's policies.
You can add a price as well as send a General Message at this time. This creates a message in the request at the Borrowing library - it is for informational purposes.
Process the lost item per institutional policy (withdraw etc)
Borrowing Institution:
Borrowing institutions should search their shelves using the call number provided. If an item is found:
It should be scanned into your UBorrow library and shipped back to the Lender.
If the item was just found but previously returned by you and the status in the spreadsheet says “Returned by partner” contact the lending library to let them know it is on the way.
If the institution you need to contact is not listed below try the TBLC Address Book.
| Institution | Contact Name | Phone Number | |
| Broward College/BRC | |||
| Chipola College/CHC | |||
| College of Central Florida/CCF | |||
| College of the Florida Keys/CFK | |||
| Daytona State College/DSC | |||
| Eastern Florida State College/EFSC | |||
| Flare | |||
| Florida A&M University/FAMU | |||
| Florida A&M University/FAMU Law | Phyllis Allen | Phyllis.Allen@famu.edu | 407-254-3258 |
| Florida Atlantic University/FAU | |||
| Florida Gateway College/FGC | |||
| Florida Gulf Coast University/FGCU | libill@fgcu.edu | 239-590-7610 | |
| Florida International University/FIU | |||
| Florida Polytechnic University/POLY | |||
| Florida State College Jacksonville/FSCJ | Phil Arroyo | phil.arroyo@fscj.edu | |
| Florida State University/FSU | |||
| Florida SW State College/FSW | |||
| Gulf Coast State College/GCSC | |||
| Hillsborough Comm. College/HCC | Reiko Steelman | lsteelman@hccfl.edu | |
| Indian River State College/IRSC | |||
| Lake-Sumter State College/LSSC | |||
| Miami Dade College/MDC | |||
| New College of Florida/NCF | |||
| North Florida College/NFC | |||
| NW Florida State College/NWFC | |||
| Palm Beach State College/PBSC | |||
| Pasco-Hernando State College/PHSC/North | North Campus Library | nclib@phsc.edu | |
| Pasco-Hernando State College/PHSC/Spring Hill |
Kayla Kuni Carolyn Struble |
kunik@phsc.edu strublc@phsc.edu |
|
| Pasco-Hernando State College/PHSC/East |
Karen Swetland Eridan Thompson |
swetlak@phsc.edu thompse@phsc.edu |
|
| Pasco-Hernando State College/PHSC/Porter |
Ann Coppola Janet Schalk |
coppola@phsc.edu schalkj@phsc.edu |
|
| Pasco-Hernando State College/PHSC/West |
Mary Beth Isaacson West Campus Library Ingrid Purrenhage |
isaacsm@phsc.edu wclib@phsc.edu purreni@phsc.edu |
|
| Pensacola State College/PSC | |||
| Polk State College/POLK | |||
| Santa Fe College/SFC | |||
| Seminole State College/SSC | |||
| South Florida State College/SFSC | |||
| St. Johns River State College/SJRC | |||
| St. Petersburg College/SPC | |||
| State College of Florida, M-S/SCF | |||
| Tallahassee Community College/TCC | |||
| University of Central Florida/UCF | |||
| University of Florida/UFL | Kozlowski, Hollyann M. | kozlowski.h@ufl.edu; illoan@uflib.ufl.edu | |
| University of North Florida/UNF | |||
| University of South Florida/USF | |||
| University of South Florida/USF St Petersburg | Cynthia Brown | STP-ILL@usf.edu | 727-873-4549 |
| University of West Florida/UWF | |||
| Valencia College/VCC |
The purpose of these reports is to find and clean up any UBorrow items that have not been properly checked in at the Lending library, improperly shelved at the Borrowing library, and fulfill the need for Lending libraries to bill for items that have not been returned.
UBorrow Alma Lending Lost Report Spring 2023
This report contains all UBorrow requests that have a Lending Due Date in Alma starting from 01/01/2022 through 06/30/2022. The next report will be available in July 2023 and will contain loans due from 07/01/2022 - 12/31/2022.
You can use the External Request ID to search for requests.
To process this report:
Lending Institution:
Lending institutions should search their shelves using the call number and barcode provided. If an item is found it should be scanned in at the UBorrow library to complete the request. The borrowing library should be notified to prevent them from searching their shelves.
If no barcode is found in the spreadsheet that means the “Multiple items” box may have been inadvertently clicked when shipping. Search for the Lending Request by its External Request ID then click the “Multiple barcodes” link to find the barcode of the item.
If the item cannot be found and the borrowing library cannot find the item/the item has been lost by their patron:
The borrowing library should be billed according to the lending institution’s policies.
Change the status of the request to Lost.
You can add a price as well as send a General Message at this time. You may also want to contact the library in a second way to make sure the message was received.
Process the lost item per institutional policy (withdraw etc)
Borrowing Institution:
Borrowing institutions should search their shelves using the call number provided. If an item is found:
It should be scanned into your UBorrow library and shipped back to the Lender.
If the item was just found but previously returned by you and the status in the spreadsheet says “Returned by partner” contact the lending library to let them know it is on the way.
Due to Covid closures and the migration to Alma in July 2021 it has been a little while since the last UBorrow Lost Report was run. These reports contain UBorrow items that were due in all of 2021 rather than just the last 6 months of 2021. Because some of 2021 was pre-migration there is an additional report that captures the UBorrow loans made in Aleph this time around that will not need to be run in the future.
The purpose of these reports is to find and clean up any UBorrow items that have not been properly checked in at the Lending library, improperly shelved at the Borrowing library, and fulfill the need for Lending libraries to bill for items that have not been returned.
UBorrow ALEPH Lending Lost Report Summer 2022
UBorrow Alma Lending Lost Report Summer 2022
This report contains Lender UBorrow loans that were due after 12/31/2020 and migrated over from Aleph. These loans should be overdue/lost in the borrowing institution’s patron record by now since we migrated in July last year. Items due before 12/31/2020 were included in the last report that went out prior to migration. This report will not be necessary starting January 2023.
Note:
Some institutions have started using the old Aleph UBorrow dummy patrons for other purposes in Alma. These loans may be in this report inadvertently – for example Pensacola and MDC have many items loaned to themselves.
To process this report:
Lending Institution:
Lending institutions should search their shelves using the call number and barcode provided. If an item is found:
It should be checked in using these directions: https://flvc.libguides.com/c.php?g=1157651&p=8605751
Contact the borrowing library to let them know the item has been found.
If the item cannot be located and the borrowing library cannot find the item/the patron lost the item:
The borrowing library should be billed according to the lending institution’s policies.
Process the Lost item according to institutional policy
Borrowing Institution:
Borrowing institutions should search their shelves using the call number provided. If the item is found:
Check the item in using these directions: https://flvc.libguides.com/c.php?g=1157651&p=8605751
Contact the lending library to let them know the item is on the way.
To see who has the item checked out search Physical Items in Alma by the provided barcode unless your institution used the alternate method of creating a dummy barcode starting with ILL-#######, in which case you should search Physical Items by the title provided.
This report contains all UBorrow requests that have a Lending Due Date in Alma starting from Go Live through 12/31/2021. The next report will be available in January 2023 and will contain loans due from 01/01/2022 - 06/30/2022.
You can use the External Request ID to search for requests.
To process this report:
Lending Institution:
Lending institutions should search their shelves using the call number and barcode provided. If an item is found it should be scanned in at the UBorrow library to complete the request. The borrowing library should be notified to prevent them from searching their shelves.
If no barcode is found in the spreadsheet that means the “Multiple items” box may have been inadvertently clicked when shipping. Search for the Lending Request by its External Request ID then click the “Multiple barcodes” link to find the barcode of the item.
If the item cannot be found and the borrowing library cannot find the item/the item has been lost by their patron:
The borrowing library should be billed according to the lending institution’s policies.
Change the status of the request to Lost.
You can add a price as well as send a General Message at this time. You may also want to contact the library in a second way to make sure the message was received.
Process the lost item per institutional policy (withdraw etc)
Borrowing Institution:
Borrowing institutions should search their shelves using the call number provided. If an item is found:
It should be scanned into your UBorrow library and shipped back to the Lender.
If the item was just found but previously returned by you and the status in the spreadsheet says “Returned by partner” contact the lending library to let them know it is on the way.