Below are the list of user roles which come standard with Islandora 2.0 and their respective access and responsibilities. This page also explains how to create more roles should the standard ones not be sufficient for your institution's needs.
Before a user can begin working with a site, the user account must be set up by either a site user with the FL-Islandora site administrator role or by FLVC Library Services staff. During the initial set-up of the FL-Islandora site, the Institutional Contact should have been added to the site as a site administrator. If you do not have a site administrator, or do not know who your site administrator is, please contact the help desk at help@flvc.org.
Each site has its own user table (database of user accounts). Site administrators can add, modify and cancel user accounts. The below User roles are standard across the system, e.g. an FSU Content Editor is the same as an FAU Content editor, unless an administrator has changed the role's permissions, which is not recommended without consulting FLVC. Administrator roles can create and edit other roles as needed, including their permissions. Authenticated users must sign into the system with the username and password associated with their FL-Islandora account. Please see the chart below for the standard roles and some of what they can do.
Roles
| Anonymous | Any user who is not logged in. |
| Authenticated | Any user that has an account on the site and can log on. |
| Content Editor | Users with the editor role can create new objects with metadata and can edit the metadata of any object on the site regardless of the owning user. Editors can view and change object “properties” (the object label, owner, and state) and can set or delete an embargo. They cannot create or edit collections. |
| FedoraAdmin | Special Role that’s necessary to have actions from Drupal/Islandora show in Fedora. |
| Administrator | The user who has access to the administrative menu of the site and can make changes to any part of the site, up to and including deleting functions of the site. Recommended to only be assigned to one or two people with good IT knowledge at each institution, including Institutional Liaison. |
All users are given a role when their account is created; the role denotes the extent of the user's access to Islandora.
1. Log in, scroll over to People. go down to Roles and click Add Role.
2. Give your new role a name; the site will also include a machine-readable name. You can choose to edit if you like. Click save.
3. Scroll down to your newly created role and click Edit; in the drop-down select Edit permissions.
4. In the permissions page, select the necessary permissions this role should have. As an example, we have chosen to make this role a translator role with translation permissions.
5. Click Save permissions at the bottom of the screen and you should get confirmation
1. Logged in as administrator user, navigate to People in the toolbar.
2. This page will show you all the existing users on your site, it is good practice to check to make sure a user does not already exist before creating a new account. Click on "Add User" near the top.
3. Fill out the form. Email addresses will only be visible to administrators. Be sure to select the appropriate role for the needs of the user. All users are automatically authenticated users if they have an account, but further permissions may be required. You can also set additional permissions by taxonomy term on this page.
4. Scroll down to the bottom of the page and click "Create New Account".
5. The new user will now be able to log in with the username and the password you set for them. You should also see them in the list of users at the very top.