Instructions:
1. FLVC creates a top level department "root department" for your organization. The Islandora system will identify this as the "root" of the "tree" for making the tree display which appears under the "Repository" link along the top of screens. You can see which department this is by going to your Islandora site, then clicking the "Repository" tab along the top. The very top level of your tree is the top level department specified by FLVC. (On ir-test, the root department is "Top Level Entity: Holds University/College Organizations".) You can click to it and edit the name, but if you delete it, then you must contact FLVC to make a new one.
2. Create an Organization Entity for the parent department.
2a. Link your parent department to the "root department" for your site: On your parent department, click the "Manage" tab, then click to "Datastreams", then click to "edit" MADS. Fill in the "Parent School/Faculty" with the Department Name of the root department. (On ir-test, the root department is "Top Level Entity: Holds University/College Organizations".)
2b. Fill in the parent department's Department Name with a unique name: Browse to the department you'd like to edit, then click the "Manage" tab, then click to "Datastreams", then click to "edit" MADS. Fill in the "Department Name" (stores in the MADS as <authority><name type="corporate"><namePart>). This will be shown to the user, so use actual department names as identifiers. Remember what string you entered in for "Department Name", because you will use this string to do the linking later.
3. Now create a child department and link it: Browse to the child department you'd like to edit, then click the "Manage" tab, then click to "Datastreams", then click to "edit" MADS. Fill in the "Parent School/Faculty" with the Department Name of the parent department. This has to be an exact same name - exact same letters and spaces in the same order.
4. The order matters when you edit parent and child departments. If you need to change the parent department's name later, you need to first change the "Department Name" in the parent department Organization Entity, then later edit the child department and add that new name in as the "Parent School/Faculty".
Note: This linking is done by a string match in the metadata.
Instructions:
1. Create an Organization Entity for the department you'd like to represent.
2. Fill in the "Department Name" (stores in the MADS as <authority><name type="corporate"><namePart>). This will be shown to the user on each faculty member's profile, so use actual department names as identifiers. Remember what string you entered in for "Department Name", because you will use this string to do the linking later.
3. Now link the Person to the Organization. Go to the Person Entity you'd like to link, click the "Manage" tab, then click to "Datastreams", then click "edit MADS".
4. When editing the Person Entity's MADS, in the blank labeled "Department", start typing the name of the Department. When it autofills, use your mouse to click on the correct value to complete the value you would like to use. The department name is stored as a string in the Person entity's MADS in MADS field <affiliation><organization>, and displays on the person's profile under the heading for "Department(s)" and under "Other Scholars in..."
5. If you need to change the department name later, you need to first change the name in the department Organization Entity, then later edit the name in the MADS for every Person Entity linked to that department.
Note: The order you complete steps in matters. You must edit the Person Entity last, in order for Solr indexing to include information about the department in displays of the person.
Note: This link is done by a string match in the metadata.
Instructions:
1. Make sure the Person Entity has a unique identifier: Edit the Person Entity's MADS <identifier> field: Click to the Person Entity you are working wtih, then click to the "Manage" tab, then click to "Datastreams", then click to "edit MADS". In the form, edit the field labeled "Identifier".
2. Enter this identifier into the MODS for the content object: Edit the content object's MODS <name><nameIdentifier> field: Click to the content object you would like to link, then click to the "Manage" tab, then click to "Datastreams", then click to "edit MODS". Use the "Full MODS" form to edit the MODS. Under the "Names" area of that form look for "ORCID" and "Local NameIdentifier".
Note: The link is done by a string match in the metadata.
Note: MADS <identifier> in the Person Entity links to MODS <name><nameIdentifier> in the content object.
1. Create the Organization Entity (department) for the department you'd like to represent.
2. Link the publication to the Organization Entity using the MODS field for <name><affliation>Organization Entity's name goes here</affliation></name> .
It is possible to batch import scholar Person Entities. This is done by taking an Excel spreadsheet of metadata about the Person Entities, and saving as csv. The import can include information about what department each Person Entity is associated with, so you can build out your departments first, then batch import people into them. Currently, someone at FLVC has to do the batch load.
Here's how to do the batch load: