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Alma Resource Management Guide

This guide explains all aspects of the cataloging process, including loading, editing, and deleting bibliographic records, holdings records, and item records in Alma.

Suppressing Item Records

Suppressing Item Records

Item records cannot be individually suppressed in Alma, however:

  • Locations can be suppressed in Alma
  • Process types can be suppressed from Discovery
  • Predicted item records that have not been received can be suppressed from discovery

Suppressing Locations from Displaying in Primo VE

To suppress a location from displaying in PrimoVE:

  1. Go to Configuration
  2. Change "Configuring" from the Institution to the Library level
  3. Go to Fulfillment>Locations>Physical Locations
  4. Click Edit from the ellipses of the Location to be suppressed
  5. Click in the check box next to "Suppress from Discovery"
  6. Click Save
  7. Create a set using the advanced repository search Physical Title>Permanent Physical Holdings>Equals>Local
  8. Run the "Recalculate local resource type job" on the set of records in the location:
    • NZ linked records will require FLVC to run the job on the records
    • The job can be run in the Alma instance for IZ only records

Suppressing Item Statuses

To use the process type to suppress items from displaying in PrimoVE:

  1. Go to Configuration>Discovery>Other>Exclude Process Type from Publishing
  2. Click Add Row
  3. The Process Type  screen opens
    1. Process Type: [Select the Process Type}
    2. Exclude: True
    3. Material Type: [Leave Not Chosen for All or Select a specific material type to be excluded]
    4. Click Add
  4. Click Customize (if it is the first row added) or Save

Suppressing Serial Items Waiting to be Received from Displaying in Primo VE

Alma does not allow you to suppress at the item record at this time. However, you can suppress serial (continuous) item records that have not been received from displaying in Primo VE by: 

  1. Go to Configuration>Discovery>Other>Exclude Process Type from Publishing
  2. Click Add Row
    1. Process Type: Acquisitions
    2. Exclude: True
    3. Material Type: Issue
  3. Click Add Row
  4. Click Save