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Alma Resource Management Guide

This guide explains all aspects of the cataloging process, including loading, editing, and deleting bibliographic records, holdings records, and item records in Alma.

Deleting Holdings Records

 

Page Contents:
Overview
How to Delete Using the Metadata Editor
How to Delete Multiple Holdings

Overview

A holdings record cannot be deleted if there is at least one item record associated with it. Usually holdings records are deleted when the associated item records have been deleted.

There might be cases where holdings records without associated item records were migrated and they need to be deleted. Holdings without associated items can be deleted:

  • In the MD Editor 
  • From a list of holdings when multiple holdings records are present

How to Delete Holdings Records in the MD Editor

To delete a holdings record in the MD Editor:

  1. Make sure there are no item records attached to the holdings record
    • If a holdings record has items associated with it, it cannot be deleted in the MD Editor 
  2. Open the Holdings record in the MD Editor
  3. Click Record Actions>Delete Record
  4. Click "Yes" when the confirmation message appears stating; "You are about to this Holdings. Are your sure?"

How to Delete Multiple Holdings Records From a List of Holdings

When a bib record has multiple holdings record there is the option to delete the holdings records from the List of Holdings. To delete Holdings records from the List of Holdings:

  1. Make sure the Holdings record does not have any items associated with it
  2. Perform a repository search for the title
  3. Click Holdings from the ellipses of the record
  4. Click in the check box(es) for the Holdings being deleted
  5. Click Delete Holdings 
  6. Click "Confirm" when the Confirmation message appears asking; "You are about to delete holdings. Only empty holdings will be deleted
    Are you sure you want to perform this action?"