Alma Resource Management Guide

Suppressing & Unsuppressing Holdings Records

Why Suppress or Unsuppress?

Suppressing a holdings record prevents the items associated with the holdings records from displaying in PrimoVE. Therefore patrons cannot see that the library has the record. It can be useful if the record is still being worked on in the background and needs time before being available to the patron.

Unsupressing is useful for the opposite reason. A record that has been suppressed is now ready for display and ready for patrons to access it

To Suppress a Holdings Record

1. Perform a repository search for the bib record
2. Click Holdings from the ellipses for the record
3. Click Edit (or Push to MDE)
   • One holdings record – Edit and Push to MDE will be at the top or click Edit or Push to MDE from the ellipses is one is available
   • Multiple holdings records – click Edit from the ellipses or click in the check box and click Push to MDE for the holdings record to be suppressed 
4. Select Record Actions
5. Click Suppress from Discovery
6. Click Save>Save and Release Record (Ctrl+Alt+R)

To Unsuppress a Holdings Record

1. Perform a repository search for the bib record
2. Click Holdings from the ellipses for the record
3. Click Edit (or Push to MDE)
   • One holdings record – Edit and Push to MDE will be at the top or click Edit or Push to MDE from the ellipses is one is available
   • Multiple holdings records – click Edit from the ellipses or click in the check box and click Push to MDE for the holdings record to be suppressed 
4. Select Record Actions
5. Click Unsuppress from Discovery
6. Click Save>Save and Release Record (Ctrl+Alt+R)

Suppressing Holdings Records by Location