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Alma Resource Management Guide

This guide explains all aspects of the cataloging process, including loading, editing, and deleting bibliographic records, holdings records, and item records in Alma.

Suppressing/Unsuppressing HOL Records

Suppressing & Unsuppressing Holdings Records

 

Why Suppress or Unsuppress?

Suppressing a holdings record prevents the items associated with the holdings records from displaying in PrimoVE. Therefore patrons cannot see that the library has the record. It can be useful if the record is still being worked on in the background and needs time before being available to the patron.

Unsupressing is useful for the opposite reason. A record that has been suppressed is now ready for display and ready for patrons to access it

To Suppress a Holdings Record

  1. Perform a repository search for the bib record
  2. Click Holdings from the ellipses for the record
  3. Click Edit (or Push to MDE)
    • One holdings record – Edit and Push to MDE will be at the top or click Edit or Push to MDE from the ellipses is one is available
    • Multiple holdings records – click Edit from the ellipses or click in the check box and click Push to MDE for the holdings record to be suppressed 
  4. Select Record Actions
  5. Click Suppress from Discovery
  6. Click Save>Save and Release Record (Ctrl+Alt+R)

 

To Unsuppress a Holdings Record

  1. Perform a repository search for the bib record
  2. Click Holdings from the ellipses for the record
  3. Click Edit (or Push to MDE)
    • One holdings record – Edit and Push to MDE will be at the top or click Edit or Push to MDE from the ellipses is one is available
    • Multiple holdings records – click Edit from the ellipses or click in the check box and click Push to MDE for the holdings record to be suppressed 
  4. Select Record Actions
  5. Click Unsuppress from Discovery
  6. Click Save>Save and Release Record (Ctrl+Alt+R)

Suppressing Holdings Records by Location

To suppress a location from displaying in PrimoVE:

  1. Go to Configuration
  2. Change "Configuring" from the Institution to the Library level
  3. Go to Fulfillment>Locations>Physical Locations
  4. Click Edit from the ellipses of the Location to be suppressed
  5. Click in the check box next to "Suppress from Discovery"
  6. Click Save

     
  7. Create a set using the advanced repository search Physical Title>Permanent Physical Holdings>Equals>Local
  8. Run the "Primo Republish Set of Titles" job on the set

 

How to Suppress Upon Import

Using the import profile, you can suppress a bib or set of bibs as soon as they are imported into the catalog

  1. Go to Manage import profile
  2. Open Edit for the profile you wish to edit

     
  3. Click on the tab Set Management Tags at the top
     
  4. Click the setting for suppressing the bib.