Skip to Main Content

Alma Resource Management Guide

This guide explains all aspects of the cataloging process, including loading, editing, and deleting bibliographic records, holdings records, and item records in Alma.

Suppressing & Unsuppressing Records

 

Page Contents:
Overview
How to Suppress a Bib Record
How to Unsuppress a Bib Record

Suppress and Unsuppress Batches of Records

Suppress Bib Records from Discovery job

Overview

What does record suppression do?

Suppressing a bib record from discovery will prevent a bib record and its associated holdings/items from displaying to the end user in PrimoVE. The bib record will only be viewable in Alma.

 

What Type of Records Can Be Suppressed?

Records that can be suppressed from discovery are:

  • "On Order" records (suppressed from location)
  • Office copies
  • Container records for Standing Orders
  • Databases
  • Records without inventory

 

How to Tell if a Record is Suppressed

On the record overview list:

The suppress icon will appears next to the title when a bib record is suppressed from discovery: 

 

In the MD Editor:

IZ records

IZ records display the suppressed icon in the Bib Record Header and under the title in the Records list on the left.

 

NZ records

NZ linked records will not display the suppressed icon in the Bib Record Header or under the title in the Records list when "Suppress from Discovery" is selected.

The suppressed icon will display in a repository search.

 

How to Suppress a Bib Record

To suppress a bib record in the MD Editor:

  1. Open the bib record in the MD Editor
  2. Go to Record Actions>Suppress from Discovery
  3. Click Save>Save and Release Record (Ctrl+Alt+R)

 

How to Unsuppress a Record

 

  1. Open the bib record in the MD Editor
  2. Click Record Actions>Unsupress from Discovery
  3. Click Save>Save and Release Record (Ctrl+Alt+R)

 

 

Steps to Suppress / Un-suppress Bib Records in Batch 

  You can run a bib or a list of bibs (a batch) through the "Suppress Bib Records from Discovery" job

  1. Search for the bibliographic records you want to suppress/un-suppress and click Save and Filter Query to save the results as a logical set..  

  

  1. Go to Admin > Manage set. Select the logical set you just created, then select … > Itemize to create an itemized set.    

  2. Complete the form and click Submit.  

  

  1. Click Confirm to complete. 

    

  1. Go to Admin > Run a Job. Select Suppress Bib records from discovery. Use the same job to Un-Suppress as well. 

  

  1. Click Next  

  

  1. Select the itemized set you created, click Next. 

  

  1. Select True to complete suppressing OR Select False to complete Un-suppressing. 

  

 

If you need assistance with configuring your records for suppression, please contact the FLVC Help Desk help@flvc.org