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Alma Analytics Resource Guide

This guide covers how to use the Alma Analytics platform to produce robust reports. Included are instructions on accessing the Oracle-based service as well as how to use its menu driven service to build custom reports.

About FLARE

"The FLorida Academic REpository (FLARE) is the statewide shared collection of low use print materials from academic libraries in Florida. This centrally housed collection provides new options for sharing the costs and effort of long term retention of low use library materials... (more external link)

The FLARE overlap reports tool is a web application designed to leverage FLARE for offsite storage of low use circulating materials. Libraries can use this page to determine the number of titles and volumes in their collections that could be removed, based on titles already stored in FLARE. Essentially, if a title is already in FLARE, libraries have the option to deaccession one or more copies of that title from their own collections, knowing they still have access to a copy in FLARE

Currently, the tool is in its testing phase. We would appreciate your assistance in evaluating the reports. Please contact the FLVC Help Desk to request access.

FLARE Overlap reports

This web application uses SSO to login.

 

Select your institution from the dropdown list and click Continue.
You will be transferred to your institution SSO login page to authenticate. After authentication, you will be transferred back the homepage.

 

Overlap Reports by Active Library

The Overlap Reports tool is designed to generate a report comparing the entire collection of an active library with the FLARE collection. Please note that the time required to generate the report depends on the size of the active library's collection. If you need to run the report for a specific collection, please use the Overlap Report by Active Library and OCLC IDs.

Instructions:

  1. Choos the institution and the active library
  2. Click the "Generate" button.
  3. Do not close your browser while the report is being generated.
  4. You will receive an email notification once the report is ready for download. Check your spam folder if you do not receive the email.

Additional Information:

  • Depending on the size of the library collection, the system may generate multiple reports in Excel format.
  • Use the link provided in the email or on the web page to download the report(s).

 

 

Overlap Report by Active Library and OCLC IDs 

The Overlap Reports tool generates a report comparing a subset of an active library's collection with the FLARE collection. This report matches a list of OCLC IDs from a specific library collection to the OCLC IDs in FLARE. Please note that the time required to generate the report depends on the size of the active library's collection. If you need to run the report for a specific collection, please use the Overlap Report by Active Library and OCLC IDs.

Instructions:

  1. Use Alma to export a list of OCLC IDs from a specific active library. Ensure the exported file has one OCLC ID per line and is saved in TXT format, not exceeding 100KB in size. The file should not have a header.
  2. Choose the institution and the active library
  3. Upload the text file (OCLC IDs)
  4. Click the "Generate" button.
  5. Do not close your browser while the report is being generated.
  6. You will receive an email notification once the report is ready for download. Check your spam folder if you do not receive the email.

Additional Information:

  • The result is a report of all FLARE items where the FLARE OCLC number matches the OCLC number of the bib in your Library. Each copy of a given volume for a given OCLC number is a row of the report.
  • Depending on the size of the OCLC IDs text file, the system may generate multiple reports in Excel format.
  • Use the link provided in the email or on the web page to download the report(s).