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Alma Acquisitions Resource Guide

This guide covers all aspects of the Acquisitions process, which includes setting up funds, ordering, receiving physical items, activating e-resources, and invoicing. This guide also covers Serials patterns and arrival/check-in.

New Order APIs

New Order API

Alma provides for real-time ordering by enabling vendors to integrate their ordering system with Alma's repository and ordering features. Real-time order data is sent automatically to Alma from the vendor's system using Alma's APIs.

Real-time ordering:

  • Speeds up the availability of resources
  • Increases the efficiency of integrating records
  • Reduces manual handling:
    • Creating POLs (order records) and inventory
    • Overlaying bib records
    • Merging records

Look Up 2021 Update.

Steps to Implement New Order APIs

  1. Create a New Order API Key in Ex Libris' Developers Network
  2. Contact the vendor 
    1. To set up tech spec 
    2. Provide Vendor with the API key
  3. Configure New Order API in Alma
  4. Configure API Restrictions in Alma
  5. Update the Vendor information to include all accounts included in the tech specs
  6. CZ electronic collections that will be used to order ebooks need to be activated to allow ebooks to match electronic portfolios in the CZ
    • Activate CZ electronic collections if they are not already activated prior to placing ebooks order using new order APIs
  7. Place a very small initial order to make sure mapping works properly