The E-Resource Task Force is conducting clean up projects on sharedbib ebook vendor records for SUS libraries. The task force will update the list as new projects are implemented. This page will provide information on each project including the issues involved, institutions it affects, and the clean up procedures for the project.
Feb 2021
All electronic resources in Aleph that are loaded using Marc records will be processed through the Alma Physical to Electionic (P2E) procedure to loading into Alma during migration. The following is a general description of how the P2E loading process works.
All electronic records with an electronic sublibrary collection code will be marked for possible P2E. If the record as a 856 field with 40 or 41 indicators AND a $5 tag with the institutional code then it will migrate P2E and create an electronic inventory record with a link in Alma. If the electronic resource has an 856 with 40 or 41 indicators but does not have $5 tag the resource will not migrate P2E but will be loaded later during post migration.
All print records with an 856 field with 40 or 41 indicators with a $5 tag will migrate as a print record and as an electronic record. 856 fields on print records without a $5 tag will migrate as print only.
Pre-Migration Clean Up Projects for the 856 field include the following:
Note: some older electronic collections that were batch loaded have an 856 with indicator 4 blank. One example of this is the old consortium purchase for NetLibrary.
Note: most clean up projects will involve the University collections only because FALSC maintains the college collections.
1. Knowledge Unlatched is a set of Open Access ebooks sorted into collections by year and subject.
2. Knowledge Unlatched recommends that institutions get MARC records through the OCLC Collection Manager
3. A new GenLoad Profile was created by FLVC using (KU_OCLC) prefix in the 035 field with the OCLC number as the matchpoint.
4. Old Knowledge Unlatched records were removed from the catalog.
5. New Knowledge Unlatched records were loaded into the catalog by each institution according to the collections they wanted to catalog.
6. Institutions wanted to add knowledge unlatched collections to the catalog should use the OCLC collection manager records to avoid making duplications in the catalog.
EEBO Collection Reload Procedures
Issues
Solution
Procedure
ECCO Collection Clean Up Procedures
Dec 2019
Issues
Solution
Clean up procedures
Records which have multiple 035 fields including OCLC# (some USF records, e.g. bib#026165050, 026215509, 028680129) have merged with records from other sources by OCLC# during and after Shared Bib merge. Batch deleting these records could untangle the wrongly merged records including the ones merged with EEBO records. Suggested process to delete these records: