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Technical Services Standing Committee

Web site support for the Technical Services Standing Committee, a part of the FLVC Members Council for Library Services.

MCQC Clean up project presentations 2021-2022

Task Force Projects

E-Resource Task Force Projects

 

The E-Resource Task Force is conducting clean up projects on sharedbib ebook vendor records for SUS libraries. The task force will  update the list as new projects are implemented. This page will provide information on each project including the issues involved,  institutions it affects, and the clean up procedures for the project.

 

856 Field Clean Up Project

Alma Migration 856 Field Clean up Project

Feb 2021

 

All electronic resources in Aleph that are loaded using Marc records will be processed through the Alma Physical to Electionic (P2E) procedure to loading into Alma during migration. The following is a general description of how the P2E loading process works.

 All electronic records with an electronic sublibrary collection code will be marked for possible P2E. If the record as a 856 field with 40 or 41 indicators AND a $5 tag with the institutional code then it will migrate P2E and create an electronic inventory record with a link in Alma. If the electronic resource has an 856 with 40 or 41 indicators but does not have $5 tag the resource will not migrate P2E but will be loaded later during post migration.

All print records with an 856 field with 40 or 41 indicators with a $5 tag will migrate as a print record and as an electronic record. 856 fields on print records without a $5 tag will migrate as print only.

Pre-Migration Clean Up Projects for the 856 field include the following:

  1. Make sure all electronic resources in your collections have a 856 40 or 41 indicator
  2. Make sure all electronic resources are tagged in your organization code in $5
  3. Make sure any 856 41 fields that should not migrate as electronic do not have the $5 tag

Note: some older electronic collections that were batch loaded have an 856 with indicator 4 blank.  One example of this is the old consortium purchase for NetLibrary.

Note: most clean up projects will involve the University collections only because FALSC maintains the college collections.

Knowledge Unlatched Project

Knowledge Unlatched Clean Up Project

Knowledge Unlatched Clean up Procedures

Nov 2019

 

1. Knowledge Unlatched is a set of Open Access ebooks sorted into collections by year and subject.

 

2. Knowledge Unlatched recommends that institutions get MARC records through the OCLC Collection Manager

 

3. A new GenLoad Profile was created by FLVC using (KU_OCLC) prefix in the 035 field with the OCLC number as the matchpoint. 

 

4. Old Knowledge Unlatched records were removed from the catalog.

 

5. New Knowledge Unlatched records were loaded into the catalog by each institution according to the collections they wanted to catalog.

 

6. Institutions wanted to add knowledge unlatched collections to the catalog should use the OCLC collection manager records to avoid making duplications in the catalog.

Early English Books Online (EEBO)

EEBO Collection Reload Procedures

Nov 2019


 

Issues

 

  • EEBO collection has moved to a new ProQuest platform and current links in the catalog will no longer redirect after Dec 31, 2019.
  • Some schools have current EEBO records with multiple 035 fields causing various vendors to match together on the same record.
  • Some schools have current EEBO records with no 035 field match point at all.

Solution

  • A new set of EEBO records will need to be loaded for all institutions which own the EEBO collection with new match point and new link to new platform.
  • New matchpoint for EEBO records include the (EEBO UnMo) prefix with the ProQuest number in the 035 field
  • Old records can later be removed from the catalog after all clean up projects are completed. 

 

Procedure

  • e-Resource Task Force has obtained a new record set from ProQuest
  • The task force will review the records and clean up fields with need updating
  • FLVC will make a new genload profile to reflect the new EEBO match point
  • The cleaned up master set of records will be loaded first in Aleph by FLVC
  • Other institutions will then reload their record sets using the new record set and new profile from FLVC
  • When completed old EEBO records with no other vendor links could be deleted from Aleph by each institution. 

 

Eighteenth Century Collection Online (ECCO) Project

ECCO Collection Clean Up Procedures 

Dec 2019

 

Issues

  • Records have multiple 035 fields and have been merged with other vendors
  • Some records have no 035 fields
  • Records loaded before 2012 have different matchpoint

 

Solution

  • Records loaded after 2013 using (CU-RivES) prefix and vendor number are correctly loaded with no merged vendors or multiple 035 fields
  • Institutions with merged records and multiple 035 fields need to delete their current set collection from the catalog using ECCO TKR field. Then reload collection with new records using new matchpoint.

 

Clean up procedures

  • records with single library holdings (for example, USF (bib#21533924), UF (bib#025059208), FAU (bib#21841931)) These libraries may consider requesting new ECCO files from vendor, batch deleting old Aleph records and reloading new files.

Records which  have multiple 035 fields including OCLC# (some USF records, e.g. bib#026165050, 026215509, 028680129) have merged with records from other sources by OCLC# during and after Shared Bib merge. Batch deleting these records could untangle the wrongly merged records including the ones merged with EEBO records. Suggested process to delete these records:

  •  call up USF ECCO holdings by TKR, 
  • than batch delete USF’s hol/items using Aleph Item_11 Delete function.
  • use global change to remove USF’s ECCO links and remove non-OCLC 035 fields associated with ECCO from bib records,
  • convert hol to bib, 
  • use global change to remove USF’s ECCO links and remove non-OCLC 035 fields associated with ECCO from bib records, 
  • than batch delete USF’s hol/items using Aleph Item_11 Delete function.