Textbook Affordability and OER Standing Committee (TA-OERSC)

Standing Committee Responsibilities

[Note: The following is from the Florida Library Services Members Council for Library Services Operating Procedures document which outlines the creation and management of all committees and task forces.]

Article III  Standing and Ad Hoc Committees and Task Forces

Section A. Authority and Responsibility

Purpose: The Executive Committee shall have the authority to establish standing and ad hoc committees and task forces of the Members Council. Standing and ad hoc committees and task forces of the Members Council shall consider matters that are encompassed within the subject matters assigned to each committee and make recommendations to the Members Council. Committees must submit a written report for each Members Council meeting and have someone on hand at the meeting to answer questions.

Section B. Membership of the Standing Committees

Membership and Quorum: The Executive Committee shall have the authority to appoint and remove members of each committee. Each Committee will select a Chair and a Secretary. Committees may also have a co‐chair. A majority of committee members present at a committee meeting constitutes quorum for purposes of committee business. Committee membership is at the discretion of MCLS Executive Committee. Committee terms last for three years and begin July 1, except for the Collection Management and E‐Resources Standing Committee, whose term begins January 1. If a committee member leaves before the end of her or his term, a new member will be selected from recent committee applications or at the next selection period depending on the timing of the departure, at the discretion of the Executive Committee. Committee members are expected to attend all committee meetings.

Section C. Meetings of the Standing Committees

1. Meetings: Meetings of the Standing Committees shall occur periodically and no less than quarterly, as determined by the Chair. Meetings may be held in person, by telephone, online, or by other virtual means. If meetings are held in person, any member may choose to participate by any other available means. A quorum will consist of a majority of the members present.
2. Minutes: Minutes of committee or task force meetings shall be kept by the Secretary for each committee, and each meeting will be audio recorded. The minutes will be accessible through the Florida Library Services website. 
3. Roles and Responsibilities: Each committee and task force shall elect a Chair and a Secretary. The Members Council on Library Services shall provide a liaison to each committee. FLVC  staff also will serve as committee liaisons. Liaisons are expected to attend all committee meetings. The Chair of each committee or the liaison shall report on any committee business at each Library Members Council meeting.