First off, a Creative Commons license has to be applied by the author (ie. copyright owner). If you have a back log of content, you cannot necessarily apply a license to that content. When addressing a backlog of content, please carefully review your agreements with authors and the Creative Commons licenses to check whether or not you can apply a license. It is likely that you will not be able to apply these licenses to your backlog of journal issues and articles, and instead your focus will be on implementing them going forward by having authors of new content agree to the license as part of the publication process.
The key decision to make is whether or not a license can be applied by the journal. If the author did not apply a Creative Commons license at the time of publication, then the journal must look closely at the agreements made with authors to determine whether or not the journal can license the backlog of content.
Assuming your journal is able to apply a license to the backlog of content, and your journal has made the decision to do so, here is how to implement that in the software:
1. Log into https://journals.flvc.org and click on your journal.
2. Hover your mouse over your name and click on Dashboard.
3. In the left hand menu, click "Distribution".
4. Under the "License" tab, under "License" you will see the different CC License.
5. Select the Creative Commons license you will use. Click the "Save" button at bottom when done.
Florida OJ supports adding a license to articles. When this setting is filled in, it will be applied to article metadata for any articles published in the future. So, if you indicate a Creative Commons license of CC-BY, and save that setting in the software, then it will add that statement to article metadata for any submissions uploaded to the software going forward, and the statement will appear on any articles published in the future.
Please proceed with caution, because the RightsStatements.org value will be displayed with a label reading "license".
If you want to add the RightsStatements.org values to your material, here is how you do so:
1. Log into https://journals.flvc.org and click on your journal.
2. Hover your mouse over your name and click on Dashboard.
3. In the left hand menu, click "Distribution".
4. Click to the "License" tab.
5. Under the heading for "License", select "Other". In the blank for "URL to a webpage describing the license, if available." enter the RightsStatements.org URI.
6. Click "Save".
7. This will add the RightsStatements.org value to all existing journal articles. It will appear in meta tags (information in the web page header directed at search engines) for each article display, and depending on how you have configured your journal, it may appear to the public as part of the pages displaying article abstracts and author information.
Proceed with caution, because if you overwrite existing data (ie. Creative Commons licenses applied for recent articles), you cannot undo it. You can wipe out the values by removing the URL for the license, and clicking to "Reset Article Permissions". That will remove the RightsStatements.org value, but will not reapply.
For a batch change, always experiment on the test server first, look closely at the results, and feel free to request assistance from FLVC by contacting help@flvc.org .
1. Log into https://journals.flvc.org and Click on your journal.
2. Hover your mouse over your name and click on Dashboard.
3. In the left hand menu, click to "Issues", then "Back Issues".
4. Next to the issue your article is in, click the arrow. This opens menu options. Click to "Edit" the issue.
5. On the Table of Contents, click the arrow next to your article's name. This opens menu options. Click "Submission" to go to the submission.
6. Click to the "Production" tab.
7. Click on "Schedule for Publication". If the article has already been published, you will get a "This version has been published and can not be edited" message. Click the "Unpublish" button just above the message on the right.
8. Click on "Permissions & Disclosure" on the left hand menu, and add in the RightsStatements.org value as "License URL". Check that the "Copyright Holder" and "Copyright Year" are correct. If there is already a license attached to the entire issue, you will need to click the "override" button beside the URL box in order to enter the URL.
9. Click "Save" to save changes. Click the "Schedule For Publication" button near the upper right of window. The click "Publish" in the next window. Now your change has been saved.
