No Meeting Jan 2025
February 5, 2025 Agenda
MINUTES
Meeting Purpose
Discuss updates from LAA committees and share information about SUNY's interest in joining the LAA.
Key Takeaways
Topics
Committee Updates
Resumed webinar hosting with AI Media for sign language interpreting and captioning
Upcoming webinar tomorrow; aiming for monthly webinars
Committee members have specific roles (e.g., Q&A monitoring)
Vendor Relations:
Working on accessibility compliance and product questionnaire for vendors
Addressing ADA Title II changes
Finalizing questions in February meeting
Newsletter planned for "coming months"
Received document with edits from Sarah (William and Mary)
SUNY reached out to learn about LAA membership
Will be invited to March meeting
Topics of interest: time commitment, benefits, member experiences
Increased vendor responsiveness to VPAT requests
More up-to-date VPATs and accessibility roadmaps available
Some vendors require direct contact for information
FGCU starting CDL project, focusing on scanning and machine readability
Seeking resources on making scanned documents fully accessible (e.g., adding alt text, proper framework)
Discussion on Adobe Accessibility tools and potential training needs
Discussion on Primal Pictures vs. Visible Body databases
Visible Body noted as expensive but compliant
Primal Pictures more affordable but less clear on VPAT information
Brief mention of VR programs for anatomy classes
Invite SUNY representatives to March LAA meeting
Consider presenting or writing articles about LAA efforts and experiences
Explore potential Adobe Accessibility tool training for member institutions
Continue monitoring federal and state accessibility requirements
March 5, 2025 Agenda
Minutes
To discuss updates from various Library Accessibility Alliance (LAA) committees and explore potential membership for SUNY.
April 2nd 2025 @3pm
Zoom License? Amber
Minutes:
Meeting Purpose
To discuss updates, committee work, and address ongoing matters for the FLVC LAA Standing Committee.
Key Takeaways
Topics
Committee Membership Updates
Subcommittee Progress
LA Training and PD subcommittee:
MCLS Meeting Report
Webinar Facilitation Challenges
Suggestions:
Outreach and Collaboration
Presentation Opportunity
Rebel seeking co-presenter for ADA regulation presentation at consortium
Online presentation in June (exact date TBC)
Slides and notes already prepared from previous presentation with Amber
Susan expressed interest; Rebel to send more information
Next Steps
No May Meeting
January 3, 2024 Agenda
February 7, 2024 Agenda
March 6, 2024 Agenda
April 3, 2024 Agenda
May 1, 2024 Agenda
June 5, 2024 Agenda
July 3, 2024 Agenda
Amber Arroyo elected as new chair
Rebel announces that Amber has been nominated and elected as the new chair of the FLVC LAA Standing Committee. The group agrees to move forward with Amber as the new chair.
Seeking a new secretary
Rebel notes that the committee still needs to elect a new secretary, and encourages the group to volunteer for this role, which could lead to the chair position in the future.
Updates from committee members
The group takes turns providing updates on their work and activities related to the Library Accessibility Alliance (LAA):
- Amber discusses her role on the LAA Training Subcommittee, including the transition to new leadership and ongoing work to finalize vendors and speakers.
- Susan shares that she is working with her institution's legal counsel on ADA 2.0 compliance and licensing terms, and plans to attend the upcoming webinar on legal updates.
- Krista provides an update on the Vendor Relations Committee's work on a "dear vendor" letter, which is being finalized and will be distributed.
Coordinating LAA's response to legal updates
Rebel discusses LAA's plan to present on the recent Title II regulation changes at the upcoming FLVC Members Council meeting in September. She encourages the group to volunteer to help with the presentation, and notes that Amy Drayer may be a good resource to involve given her expertise on the topic.
Ongoing committee membership and reporting
Rebel addresses some outstanding membership and reporting items, including the need to extend Susan's term on the committee and coordinate with Amber and Christina on providing an update to the FLVC Members Council at the September Quarterly Meeting.
Sharing resources and tools
Rebel invites the group to share any accessibility-related resources, guides, or tools they have found useful, so they can be added to the LAA LibGuide to benefit the broader community.
Contact Amber.Arroyo@fscj.edu to access recording above.
September 4, 2024 Agenda
Amber and Rebel are preparing a presentation on the ADA Title II updates to be given at the NCLS meeting on 9/5. The presentation will cover important information about the new accessibility requirements, which many smaller institutions may not be aware of yet. They plan to share the slides with the group afterwards to help spread awareness.
The LAA Training Subcommittee is meeting with a vendor, SignGlasses, to demo their services for hosting large webinars with accessibility features like sign language translation and captioning. The subcommittee will practice their roles in running these webinars to develop best practices they can share with the broader LAA.
The Vendor Relations Committee recently sent out a "Dear Colleague" letter to vendors outlining expectations for accessibility compliance, including setting WCAG 2.1 goals, providing accessibility statements, and submitting conformance reports. They plan to follow up with an accessibility commitment and product compliance questionnaire. The committee is also exploring distributing materials about the ADA Title II changes at the Charleston Conference.
Newer members like Richard and Kristina shared their experiences getting up to speed with the LAA structure and activities. Amber recommended attending the monthly LAA Action Committee meetings to gain broader context, in addition to participating in subcommittees. The LAA has also developed an onboarding packet to help new members get oriented.
John from Galileo in Georgia expressed interest in potentially joining the LAA to gather more information and insights from the group. Amber and Rebel provided an overview of the benefits of LAA membership and the advocacy work the organization does, encouraging John to advocate for Galileo to join.
Amber and Rebel offered to share the presentation slides and the invite to the LAA Action Committee meetings with the group. They also noted that the ADA Title II presentation the next day would likely raise additional questions, and encouraged the group to reach out with any follow-up inquiries.
Committee updates -
Library Consortium Steering Committee (Susan) - last meeting was in August, next meeting is on November 18th
E-Resource Testing Action Committee
Training & Professional Development Action Committee (Amber)
Impact & Analysis Action Committee
Vendor Relations Action Committee (Krista)
Communications and Outreach Action Committee
Steering Committee MCLS Liaison (Kristina)
Other Business
Make sure to give Rebel feedback on her call to review the following:
The Member Relations committee has requested your review and feedback of new content developed to onboard (and offboard) LAA members. As recent members, I hope this provides more information on the LAA and you will be a great group to provide feedback on these items:
November 6, 2024 Agenda
Minutes
FLVC LAA Standing Committee Meeting - November 06
Amber Arroyo opened the meeting by asking participants to provide updates from their respective committees. Susan Bernier noted the Library Consortium Steering Committee had not met in 3 months. Amber mentioned the E-Resources Testing Action Committee may not have an active representative, and Rebel Cummings-Sauls agreed to follow up with Yadeline and potentially add Sherry Edwards to that committee.
Amber provided an update on the Training and Professional Development Action Committee, noting they are working to line up speakers for a new speaker series and exploring options to compensate speakers. They are also working to establish contracts for sign language interpreters and captioning services.
Krista Biasella shared that the Vendor Relations committee had finished editing their Accessibility Commitment and Product Compliance Questionnaire to better align with the Dear Colleague letter. They plan to send the updated ACPC to vendors as a follow-up.
Amber and Rebel discussed the challenges of ensuring vendor content is WCAG compliant, including the ambiguity in vendor claims of "substantial" or "striving for" compliance. They reviewed strategies for prioritizing accessibility, such as focusing on content used in active learning activities versus research/reference materials. Amber shared her institution's efforts to assess and remediate LibGuides and gather VPATs from vendors.
Amber concluded the meeting by noting the next meeting is scheduled for December and encouraged participants to have a nice Thanksgiving.
December 4, 2024 Agenda
October 16, 2023 Agenda
December 6, 2023 Agenda