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Alma Acquisitions Resource Guide

This guide covers all aspects of the Acquisitions process, which includes setting up funds, ordering, receiving physical items, activating e-resources, and invoicing. This guide also covers Serials patterns and arrival/check-in.

Acquisitions in Alma

What are the Benefits to Using Acquisitions in Alma?


Alma supports one-time, continuous, and standing-order acquisitions of physical resources, electronic resources, access and database services.  Alma also supports the full end-to-end workflows required for these different types of acquisitions. 

There are three basic workflows to the acquisitions process in Alma, which are common to most types of acquisitions:

  • The Purchasing workflow governs the way a purchase order line (PO Line) is handled from the point of its creation to the point at which it awaits receipt or activation.
  • In the Receiving workflow, physical material that was ordered from a vendor is received. If the PO line is for electronic material, it proceeds to the activation workflow.
  • The Invoicing workflow governs the way an invoice is handled from the point of its creation to the point at which the invoice is closed.